Recorder's Office Frequently Asked Questions | Ramsey County (2024)

What’s the difference between Abstract and Torrens?

Torrens describes land which has been registered by order of either District Court orthe Examiner of Titles.

What is the Certificate of Title?

The certificate is issued when land is registered. It contains the name of the owner, a description of the land and all encumbrances, liens and interests in which the estate of the owner is subject.

Can I get a copy of a DD214 military separation?

If the military release is yours and it was recorded in Ramsey County after your discharge, you may obtain a copy. Federal regulations and data privacy rules require that military separations be available only to the veteran or those with a tangible interest (spouse, family member, etc.).

Can I get a Certificate of Possessory Title?

Yes. These are issued administratively, not through the courts. Go to theExaminer of Title’swebsite for more information.

When do I need to file a Well Disclosure Certificate?

All transfer deeds – Including Contracts for Deed – require:

  • A completedwell disclosure certificate(PDF)and a $50 fee, OR
  • One of the following statements that apply must appear on the deed:
    • “The Seller certifies that the seller does not know of any wells on the described real property.” OR
    • “I am familiar with the property described in this instrument and I certify that the status and the number of wells on the described real property have not changed since the last previously filed well disclosure certificate.”

Will you notarize documents for me?

Yes. Notary services are available for documents related to real property located in Ramsey County during regular business hours. The individual signing the document must be physically present with proper ID. A $5.00 fee applies for each notarial certificate.

Will you record Corrective Documents?

For most document types yes, but they must have new signatures and new acknowledgements along with a correction statement noted on the document itself.

How can I record and register documents that cover both registered and unregistered land?

Documents that cover both registered (Torrens) and unregistered (Abstract) land must be submitted for Abstract recording and Torrens registration in one of two ways:

  • Submit two sets of original documents and separate recording fees, one set to the County Recorder for Abstract recording and the second set to the Registrar of Titles for Torrens registration, or
  • Submit one set of original documents and recording fees for either Abstract recording or Torrens registration, first; then when the recorded documents are returned to you, submit those recorded documents (including the cover page with the recording data showing the recorded document number and any Mortgage Registry Taxes or State Deed Taxes paid) to the second area for recording along with required fees. This change is being made at the request of our customers.

Do you provide blank forms for the public to use?

No. You can contact an attorney, title company, real estate company, legal form vendor or search for forms atMN Uniform Conveyancing Blanks.

Can I get help preparing a document at your office?

We cannot advise you on the kind of forms that you may need, help you fill out forms or give you legal advice. Document preparation questions should be directed to your legal advisor.

How do I get my original documents back?

All documents will be sent to the submitter of the document.

What type of liens are recorded by the recorder’s office?

Several types of liens are recorded: mechanics liens, attorney’s liens, medical liens, judgement liens from the courts, hospital liens and Federal and State tax liens.

How is a lien removed?

For almost every type of document that places a lien on the real estate, a related recordable document (such as a satisfaction) reverses the original action. These are called releases, satisfactions, terminations or cancellations.The lien and the satisfaction remain as a permanent record on the property.

What if a lien is still listed on my credit report after it’s been paid?

If a lien is still listed on a credit report after you have paid off the amount of the lien, please contact the organization or person who filed the lien against your property. They must provide the recordable document that states that the lien has been released.

How do I remove a racial covenant from my property record?

In June 2022the Ramsey County Board of Commissioners passed a resolution to join the Just Deeds coalition in an effort to highlight the importance of discharging and releasing historical racial covenants on property records. The action aligns with the county's plan to build a foundation for more inclusive communities and eliminate future disparities within the county.

The county is recording the resolution in the tract index for all properties to provide notice that discriminatory covenants are unenforceable, against public policy and of no legal effect. Residents are encouraged to record an affidavit formally discharging any racial covenants on their property. Residents are exempt from paying the filing fee for removing racial covenants.

Recorder's Office Frequently Asked Questions | Ramsey County (2024)


What is a local County Recorder? ›

A public official, known as the County Recorder, would transcribe a record of each land transaction into an official ledger, known as the Official Record. The County Recorder, as the custodian of the Official Record, would be obligated to preserve this information permanently.

What does a County Recorder do in Indiana? ›

It is the primary duty of County Recorders to record instruments submitted for recording and maintain those records for perpetuity. A County Recorder processes and stores a range of documents, most related to real estate, that are submitted for recording.

What does a County Recorder do in Iowa? ›

Iowa County Recorder

Your county Recorder maintains official records of documents affecting real estate to protect innocent third parties in real estate transactions. The office of the Recorder is an elected position with a term of four years.

What does the Arizona County Recorder do? ›

The County Recorder keeps public records and is responsible for voter registration and early voting. The County Recorder maintains public records so the public can access public records and government information as needed for personal and/or business purposes.

What is the function of recording a deed? ›

By recording real estate deeds in California, property owners can protect their rights and interests in the property. It provides a public record of their ownership, making it challenging for others to dispute their claims in the future, in accordance with California's real estate laws.

What is a local record office? ›

Record Offices bring together collections of items and documents local to the area served by the Archive. The Offices can also be known as County Record Offices.

Can someone record you without your permission in Indiana? ›

Per the Indiana Sentencing Guidelines, a person charged with making a video recording without consent in Indiana could face up to 1 year in prison and fines of up to $5,000, if convicted of a Class A misdemeanor.

What is a requirement for a document to be recorded in Indiana? ›

Legibility of Names: Typed or printed under each signature exactly as signed. Name of Person Preparing Instrument: Each document executed or notarized in Indiana. Notarized Documents: Requires county residence of notary and commission expiration. Transfer of Deeds of Taxation: Endorsem*nt by Auditor before recording.

Is Indiana an open records state? ›

Under Indiana Code § 5-14-3, records held by government agencies are presumed to be accessible for inspection or copying by any member of the public unless exempted by law.

What is the responsibility of a recorder? ›

The County Recorder's responsibilities involve receiving, reviewing, recording or filing, indexing, and microfilming or scanning documents as required by law.

What does the Registrar Recorder County Clerk do? ›

Records, maintains and issues copies of records of real estate transactions, births, deaths, and marriages in Los Angeles County. Maintains fillings of fictitious business name statements, administers notary public oaths and authenticates notary signatures.

What is the records law in Iowa? ›

The Iowa Open Records Law is a series of laws designed to guarantee that the public has access to public records of government bodies at all levels.

What does DuPage County Recorder do? ›

The recorder's primary responsibility is the indexing of documents in the “chain-of-title” to DuPage County land.

What does the Pima County Recorder do? ›

The Pima County Recorder's Office records and maintains public records and documents. The majority of the documents our office processes are land transactions. All of the documents recorded are indexed for searchability, electronically imaged and the images are permanently preserved.

What does the Clark County Recorder do? ›

The County Recorder records and indexes documents deposited in her office that are authorized, entitled or required by law to be recorded. The County Recorder collects the fees required by state law for the performance of her services.

What does the county clerk and recorder do in Colorado? ›

Handles elections. Issues marriage licenses. Prepares and issues motor vehicle titles and plates. Records documents.

What does the county clerk and recorder do in California? ›

Issues and registers marriage licenses. Performs civil marriage ceremonies. Registers notaries public, process servers, professional photocopiers, legal document assistants (LDAs), and unlawful detainer assistants (UDAs) Files environmental impact reports.

What is considered public record in Illinois? ›

Pursuant to 5 ILCS 140/2(c), "public records" means all records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, cards, tapes, recordings, electronic data processing records, recorded information and all other documentary materials, regardless of physical form or characteristics, having ...

What is considered public record in California? ›

Government Code §7920.530 defines a public record as “any writing containing information relating to the conduct of the public's business prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics." The California Commission on Peace Officer Standards and Training ( ...


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